DEFINITION: 
The Municipal Court Clerk performs tasks related to the administration of the city’s municipal court system. The employee is responsible for processing cases, records management, data entry, payments, citations, case filings, police reports, and criminal history records. The Municipal Court Clerk will assist defendants and/or attorneys in preparation for dockets and records for court monthly. The clerk shall account for all fines paid and bonds forfeited. This employee is the official custodian of all municipal court documents. This employee should possess excellent communication, organizational and public relation skills.

REQUIREMENTS:
Applicant must be a high school graduate or present a GED certificate. A minimum of an Associate Degree in a related field is preferred.

Applicant is required to have a valid driver’s license.

Applicant must be able to pass the pre-employment physical and drug testing. Random drug tests are also given during the employee’s tenure.

Minimum of one (1) to three (3) years of work experience with court preparations; public interaction, particularly and primarily with individuals who have received citations; preparation of warrants, suspensions, and summons; collection of fines; plea and judgement entry; State of Kansas e-file reporting system.

The applicant must be able to utilize effectively and efficiently computers, printers, fax machines, copiers, adding machines, typewriters, office telephone systems and cell phones.

WORK HOURS:
The Municipal Court Clerk is a part-time, non-exempt employee under FLSA. An employee in this type of position is scheduled to work 25 hours per month. Position will be paid an amount of $500 on the first payroll of each month.

Attendance at monthly Municipal Court.

On-Call availability for bond processing/warrants.

BENEFITS:
Municipal Court Clerk is entitled to the following benefits:

• Laptop Computer
• Cell Phone

DUTIES AND RESPONSIBILITIES:

• Prepare Court Room, Docket and Court Files for monthly Municipal Court sessions;
• Process Certified Driving Records as needed;
• Maintain all court files and records;
• Prepare Warrants, Suspensions, and Summons;
• Enter all pleas and judgements;
• Prepare and submit monthly and annual State of Kansas e-file reports;
• Process and collect all court fees and mail check the Kansas State Treasurer;
• Process Bond and Diversion documents for court, Jail Commitment and Order release paperwork;
• Process all orders and paperwork ordered by the judge;
• Maintain tracking records for inmates and charges associated with incarceration;
• Facilitate interaction amongst defendants, attorneys, prosecutors, law enforcement agencies, and other court clerks.
• Maintain the procedural manual for Municipal Court Clerk.

MARGINAL FUNCTIONS:

• Fields questions, concerns, or complaints both in person and via telephone;
• Assist with hiring procedures and appointment of Judge, Court Appointed Attorney, or Interpreter;
• Work with Defendant Attorney and other courts, including District;
• Attend Department of Justice (DOJ) ad Kansas Association of Court Management Trainings/Conferences;
• Prepare the mailing of appropriate documents and fingerprints to the KBI;
• Perform any other duties as deemed necessary.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Technical Skills: The employee must be able to read and interpret state statutes and city codes, as well as interpret records and reports. Strong ability to communicate in both written and oral forms. Familiarity with resources, such as; Uniform Public Offense Code, Standard Traffic Offense. Understand proper filing and organization of court documents and procedures for records request. Time management is key to effective performance.

Problem Solving/Research: Problem solving is a factor in this position. Problems include finding missing information on records, incomplete court files, transcription errors. Assisting individuals with resolution to technical errors between court files and electronic files with the State. All must be dealt with in an effective and professional manner.

Supervision: The Municipal Court Clerk is hired by the mayor and supervised by the Municipal Court Judge.

Financial Accountability: This position is responsible for city resources and equipment. This employee is not authorized to purchase supplies and/or equipment without prior approval.

Personal Relations: The Municipal Court Clerk is in contact with other employees at all levels within the city, the Municipal Court Judge, attorneys, prosecutors, and the public. The Municipal Court Clerk shall represent the city in a fair, tactful and respectful manner.

Working Conditions: This position works in an office and courtroom environment.

Physical Requirements: Primary functions require sufficient physical ability and mobility to work in an office; to stand, stoop, reach, bend, kneel, squat, and climb step stools/ladders; to lift and/or carry light weights; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; ability to operate a vehicle to travel to various locations; and to verbally communicate to exchange information.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

DEFINITION: 
The City Treasurer/Utility Clerk performs customer service duties relevant to the areas of financial accounting and reporting for each city fund and utility service. This employee is responsible for functions relating to Accounts Receivables, Payroll, and Utility Billing and reporting. The City Treasurer/Utility Clerk must conform to generally accepted accounting principles. This employee should possess excellent communication, organizational and public relation skills.

REQUIREMENTS:
Applicant must be a high school graduate or present a GED certificate. A minimum of an Associate Degree in a related field is preferred.

Applicant is required to have a valid driver’s license.

Applicant must be a qualified voter of Linn County, Kansas.

Applicant must be able to pass the pre-employment physical and drug testing. Random drug tests are also given during the employee’s tenure.

Minimum of three (3) to five (5) years of work experience.

The applicant must be able to utilize effectively and efficiently computers, printers, fax machines, copiers, adding machines, typewriters, office telephone systems and cell phones.

WORK HOURS:
The City Treasurer/Utility Clerk is a full-time, non-exempt employee under FLSA. An employee in this type of position is scheduled to work a minimum of 2,080 hours per year.

BENEFITS:
City Treasurer/Utility Clerk is entitled to the following benefits:

• KPERS: Kansas Public Employee Retirement System.
• Vacation and Sick Leave: (per E-4 and E-5 of the Personnel Policies and Guidelines of the City of La Cygne) Vacation leave: 6.7 hrs. per month/max 144. Sick leave: 8 hrs. per month/max 1440;
• Health Insurance, Dental and Vision Plans: Provided for Employee and Family. Premium is 100% paid by the City of La Cygne.
• Paid Holidays: as defined in section E-3 of the Personnel Policies and Guidelines of the City of La Cygne;
• Personal Day: One eight (8) hour day per year;
• Compensatory Time: as defined in section D-7 of the Personnel Policies and Guideline of the City of La Cygne. Up to 40 hours per year.

DUTIES AND RESPONSIBILITIES:

• Perform routine clerical and administrative work in answering phones, receiving public comment, providing customer assistance, cashiering and data processing, preparing various reports;
• Prepare and process Accounts Receivable invoices and statements;
• Schedules all special assessments and tracks them in the computer; send to the county for tax statements or CBK for collections;
• Manage and process payroll, KPERS, employee insurance and related reports;
• Reconcile monthly bank statements;
• Responsible for Ad Valorum, Sales Tax and Bank Interest receipt and entry to appropriate funds;
• Administer utility billing processing and records;
• Facilitate monthly meter reading and data import from utility readers;
• Process monthly utility penalties;
• Prepare, review, and submit Monthly, Quarterly and Annual reports for utilities;
• Assist with utility rate review and modifications;
• Process Water Salesman deposit;
• Assist persons in locating and purchasing cemetery lots;
• Assist in ordering proper dog license forms and tags;
• Record and release dog information to animal control officer;
• Secretary for Planning Commission and Board of Zoning Appeals;
• Work with auditors during annual audits.

MARGINAL FUNCTIONS:

• Assists in the procurement of department materials and supplies;
• Perform dispatch services for utility department;
• Attends seminars and workshops related to the duties and responsibilities for the City Utility Clerk;
• Attend annual Gas or Water conferences regarding utility record keeping and rate analysis;
• All employees of the City of La Cygne are required to cross-train with other positions. All job positions require the employee to be willing to take classes and/or training as directed by their supervisor, City Clerk, or the Mayor, and to fill-in other positions when directed.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Technical Skills: The employee must have a thorough understanding of accounting and understanding of basic business and tax law. Having budgetary skills and being able to read and interpret various reports that are utilized in the day-to-day operations of the city. The ability to follow policies and procedures, and to interpret written instructions, proposals, reports, and financial statements is required. Excellent oral and written communication skills are essential. Knowledge of spreadsheet development and maintenance in Excel.

Problem Solving/Research: Problem solving is a factor in this position. Problems include finding errors in reports that do not balance, handling citizen complaints in a fair and consistent manner, and identifying and correcting errors in utility bills. All must be dealt with in an effective and professional manner with many interruptions and distractions.

Decision Making: Some independent decision-making also exists for this position. The employee must be able to devote the proper amount of time to the tasks at hand to complete them without error and when they are needed. The City Treasurer must also determine which reports go to whom and ensure that all deposits are made to the proper accounts. Daily decisions must be made with respect to citizen concerns/requests.

Supervision: The City Treasurer/Utility Clerk is appointed and supervised by the Mayor. This employee does not have supervisory responsibility over other employees.

Financial Accountability: This position is responsible for city resources and equipment. This employee is authorized to purchase supplies for utility billing processing and treasurer reporting. Purchasing of office equipment must have prior approval from the City Clerk. This position is required to be bonded, and is responsible for revenue generation and expenditure control. The City Treasurer/Utility Clerk may assist in the annual budget process.

Personal Relations: The City Treasurer/Utility Clerk is in daily contact with other employees at all levels within the city, city officials, and clerks from other organizations/government entities. The City Treasurer/Utility Clerk shall represent the city in a fair, tactful and respectful manner.

Working Conditions: This position works in an office environment.

Physical Requirements: Primary functions require sufficient physical ability and mobility to work in an office; to stand, stoop, reach, bend, kneel, squat, and climb step stools/ladders; to lift and/or carry light weights; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; ability to operate a vehicle to travel to various locations; and to verbally communicate to exchange information.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

Reports To: Chief of Police/Public Health Officer
FLSA Status: Non-Exempt
Employment Type: Full-Time
Location: City of La Cygne, Kansas

Position Summary:
The Community Development Officer is a multifaceted position responsible for the administration and enforcement of City of La Cygne ordinances related to animal control, property maintenance, zoning, and land use. This role plays a vital part in preserving the health,
safety, appearance, and future growth of the community. The position encompasses responsibilities across animal control services, municipal code enforcement, and planning and zoning administration.

Essential Duties and Responsibilities:

Planning and Zoning Administrator

• Serves as the City's official Planning and Zoning Administrator, responsible for interpreting and enforcing the City's zoning and subdivision ordinances.
• Reviews and processes all zoning requests, including rezoning applications, variances, conditional use permits, lot splits, and site plans.
• Assists applicants, developers, and the general public by providing zoning guidance, maps, and relevant code interpretations.
• Prepares and publishes public notices and staff reports for zoning cases.
• Provides administrative support and technical assistance to the Planning Commission and

Board of Zoning Appeals, including preparing agendas, minutes, and recommendations.

• Leads and coordinates updates to the City's Comprehensive Plan, zoning ordinance, and zoning map. Conducts site visits and zoning compliance inspections, and conduct limited building inspections pursuant to adopted codes, working alongside contractors to ensure development aligns with zoning requirements.
• Maintains accurate zoning records, maps, and documentation of all zoning actions.

Code Enforcement

• Conducts inspections and investigations of potential violations of city ordinances including nuisances, blight, overgrown vegetation, junk vehicles, and unsafe structures.
• Communicates with property owners to encourage voluntary compliance and issues notices or citations when needed.
• Coordinates abatement activities such as mowing, debris removal, or demolition under city direction.
• Maintains detailed inspection logs, photo evidence, and case documentation.
• Works toward certification and continuing education through the Kansas Association of Code Enforcement Officers (KACEO).

Animal Control

• Enforces municipal ordinances related to animal licensing, leash laws, dangerous animals, and public nuisance complaints.
• Responds to calls regarding stray, aggressive, injured, or neglected animals and ensures proper handling, transport, and shelter coordination.
• Issues warnings or citations for ordinance violations and educates the public on responsible pet ownership.
• Maintains accurate records of impounded dogs, complaints, investigations, and animal- related incidents.

Minimum Qualifications:

• High school diploma or equivalent required; associate or bachelor's degree in planning, public administration, criminal justice, or a related field preferred.
• Experience in code enforcement, animal control, planning and zoning, or a related municipal role preferred.
• Valid Kansas driver's license and acceptable driving record.
• Strong interpersonal, conflict resolution, and public communication skills.
• Proficiency in Microsoft Office, ability to maintain digital records, and familiarity with GIS or mapping software a plus.
• Ability to obtain KACEO Certification (City provided support for certification and continuing education).

Working Conditions:

• Position requires both office work and field work in all weather conditions.
• Must be able to walk, bend, stand for extended periods, and lift up to 50 pounds.
• Exposure to animals, uneven terrain, and potentially hazardous environments.
• Uniforms provided by the City.

Compensation and Benefits:

• Salary dependent on qualifications and experience.
• Benefits include health insurance, KPERS retirement, paid holidays, vacation and sick leave, and training/certification opportunities.

How to Apply:

Submit a completed City of La Cygne Employment Application, resume, and cover letter to:
City of La Cygne, Kansas
City Hall - 206 N Broadway St.
La Cygne, KS 66040

Position open until filled.